Updated & Easy Stamp Storage, Organization & Inventory!

My Updated Stamp Storage, Organization and Inventory

I realized that my last post about how I store my stamps is quite old and I’ve changed the way I store them over the years.  I’m going to share with you what I do now 🙂

If the product(s) are available online (usually where I purchased it), I will list and link for you.   I do link to products in my store and I use affiliate links when possible (at no cost to you), but none of the products I’m listed were provided or sponsored by anyone. (I stock my store with my favorite products!)  These are simply my personal favorite products that I use when crafting.  Full Disclosure Here.

To begin with, I store all of my stamps in Avery Elle Stamp Storage Pockets.  I use the large size for my 4×6 (and smaller) stamps and the extra large for 6×8 stamps.

Avery Elle Stamp & Die Storage Pockets 50/Pkg – Large 5.5″X7.25

Avery Elle Stamp & Die Storage Pockets 50/Pkg – Extra Large 6.75″X9.25″

I cut and place a piece of cardstock in each stamp pocket to make them all the same and sturdy.

I use Accent Opaque Cardstock because it’s nice and thick and sturdy (and inexpensive!)  You can get a sample pack of 25 sheets to try it out here. Or you can get a whole ream from Amazon here.

I then take the stamp backer card and stamp set and slide it into my pocket in front of the cardstock I cut.

To label my pockets, I use my PTouch Cube Plus label maker.

I go over WHY I use this label maker in my “Favorite Crafting Tools” blog post if you are interested in why I prefer and use this over the handheld PTouch that is so popular.

Here is what the label looks like when I’m finished.  I use 12mm labels but this label maker can use smaller or larger labels, whichever you prefer.

I use Generic Label Tape for my Label Makers because it works just as well and costs a portion as much as the Brother brand.  Here is the one I use.

I store my stamp pockets in Clear Kitchen Organization Bins.  For the large pockets, I use this size:

For the Extra Large pockets, I use this size:

To organize and inventorymy stamps, I use Evernote.  I came up with this solution back in 2013 and have been using it ever since.  I recently moved and when setting up my new craft room, I de-stashed over 400 stamp sets!  I re-did my inventory notebook in Evernote so that it’s up to date and so that it shows my current organization methods.  It makes finding my stamps and knowing what I have so easy!  I can use a laptop OR my phone to find, edit and organize my stamps. This is why I choose Evernote over other inventory software/apps.  Because I can use both my laptop AND my phone to create and manage my stamp inventory!  Evernote is not free for me, I pay an annual fee but can’t remember what it is.  It’s not much though.

If you ONLY want to use your phone, there is an app called “Color My Life‘ that I have tried but found it confusing to start over since I already have evernote.  It has a bar code scanner and many other features that you may be interested in so if you are looking for a phone app and are starting from scratch, this may be the app for you.

Back to Evernote!

Here is a link to my Evernote post but basically this is what I do:

• I create a new “Note” for each stamp set I own and store it in my “Stamp Inventory Notebook” in Evernote.
• For each “Note”, I type in a number for each stamp set (1,2,3,4, etc) and the manufacturer’s name (or initials) as well as the name of the stamp set.  If it is an XL stamp set I add an XL in front of the number because that tells me which stamp bin it’s stored in.    (Example:  XL163 means it’s an XL stamp and the number is 163).
• I copy and paste a photo of the stamp set into the Note
• I add tags. This is the most important part and it helps you to find your stamps when you are looking for something specific.  Let’s say I have a sentiment stamp set with mixed sentiments.  I will type the subject of each sentiment as a tag. For instance
  1. “Thank You”
  2. “Congratulations”
  3. “Happy Birthday”
  4. “Merry Christmas”

This way when I am crafting and I need a stamp that says “Happy Birthday”, all I have to do is open Evernote, type in the search bar “Happy Birthday” and it will come up and show me each and every stamp set that has that tag in it.  It will show me the number of the stamp and I can go to my stamp bin and grab the number that I need..  NO MORE digging through hundreds of stamps looking for a specific one.  It saves me so much time and energy!

Here are some screenshots of my Evernote Notebook:

Products Mentioned 

So this is how I store and organize my stamps.  I hope that this post helps you find some solutions for your own storage and organization needs!  Happy Crafting!